THE GENERAL DATA PROTECTION REGULATIONS (GDPR) POLICY
Mayfield Park Bowling Club’s General Data Protection (GDPR) Policy sets out our commitment to the protection of personal data and how we implement that commitment is implemented with regards to the collection and use of personal data. Mayfield Park Bowling Club is committed to ensuring that we comply with the General Data Protection Regulations (GDPR) principles, as listed below:
- Meet our legal obligations as laid down by the General Data Protection Regulations(GDPR).
- Ensure that data is collected and used fairly and lawfully.
- Process personal data only in order to meet our operational needs or fulfil legal requirements.
- Take steps to ensure that personal data is up to date and accurate.
- Establish appropriate retention periods for personal data.
- Provide members with access to their personal information upon request.
- Abide by Article 15, granting members the right to have their personal information erased.
- Provide adequate security measures to protect personal data.
- Ensure Computer Security Software is current.
- Ensure computers containing personnel information have their passwords changed on a regular basis.
- Ensure that a nominated member is responsible for data protection compliance and provides a point of contact for all data protection issues.
- Ensure that all members are made aware of good practice in data protection.
- Provide adequate training for all members responsible for personal data.
- Ensure that queries about data protection, internal and external to the Club, are dealt with effectively and promptly.
- Regularly review data protection procedures and guidelines within the Club.
- Ensure that everyone handling personal data knows where to find further guidance.
Data Protection
Personal Data is any data which may be used to identify, contact or locate a single person. The club holds for all members their name, address, post code, home and, where known, mobile phonenumber, as well as email addresses. This information is held on personal computers by those club officials with the need to process such information, principally the Club Secretary. Names and phone numbers are made available to all members via the Club Handbook which is published annually.
Where members have declared a disability, this information is held in hard copy form. No financial information (e.g. Bank details) is held by the club although, where members have provided details of their Bank account, for the purposes of receiving direct payments, that information is held within the Bank’s own system accessible only by authorised Officers.
Data Sharing
The only personal information shared is that relevant information required by other Bowling Associations and organisations to which the Club is affiliated and needed by those Associations in order that they can inform members of, for example, selection for Association matches, and participation in competitions. Additionally information will be shared with the Club’s business partners for printing, mailing and other associated activity.
Data Erasure
Anyone who has their personal date held by the Club has the right to access, view and erase such data. A subject Access Request (Article 15) grants every citizen the right to a copy of all their personal data held by the Club. Mayfield Park Bowling Club will provide this nformation in an electronically transportable format usable by the Candidate requesting the information. The Right to be Forgotten (Article 16 &17) entitles candidates to have this data erased. The Club understands that failure to fulfil this entitlement will be a violation of GDPR and subject to penalties.
Data Breaches
In the event of a data breach posing any kind of threat to members’ personal information, the Club will inform the affected individuals within 72 hours of its discovery
Website Privacy Policy
Who we are
Our website address is: https://mayfieldparkbc.co.uk
Comments
When visitors / member leave comments or posts on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
Media
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Who we share your data with
We do not share you data with any third party, any data collected on this site is solely used for the basic operation of the website feature and remain private throughout the site
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where your data is sent
Visitor comments may be checked through an automated spam detection service.
